BURNABY, BC — Dec 2, 2025 – ClearDent today announced a new strategic partnership with TempStars, recently recognized by Forbes as one of Canada’s best temporary staffing firms of 2025. As Canada’s leading dental temping and hiring platform, TempStars is designed to help practices reduce the stress of staffing shortages while keeping operations and patient care uninterrupted.
Through this collaboration, access to the TempStars application will be available directly in the ClearDent “Partners” section of both its on-premise and cloud software platforms, ensuring practices can connect with staffing solutions quickly and conveniently inside the tools they already use every day.
“Staffing challenges remain one of the most pressing issues in dentistry today,” said Karl Schmidt, EVP, Business Development. “Partnering with TempStars allows us to provide our customers with a trusted, seamless solution to fill staffing gaps — whether it’s for a single shift or a longer-term hire.”
“ClearDent is a trusted leader in Canadian dental technology, and we’re thrilled to collaborate with them,” said Dr. James Younger, CEO & Founder of TempStars. “With more than 25,000 dental professionals and 10,000+ dental offices on our platform, this partnership expands the ways we can support practices in delivering high-quality patient care, even in a challenging staffing environment.”
To officially launch the partnership, ClearDent and TempStars will host a joint webinar on February 6, 2026. This free online session, “Scaling Your Dental Hygiene Program Through the Life of Your Practice” will feature live demonstrations, best practices for managing staffing gaps, and a Q&A with experts from both teams. Registration details are available here.
About ClearDent
ClearDent is Canada’s modern dental practice management platform, trusted by practices coast-to-coast since 2002. ClearDent unifies scheduling, charting, treatment planning, billing, native digital imaging, and patient engagement into one secure, easy-to-use system—so teams can go truly paperless without juggling multiple tools. Built for Canadian privacy and regulatory requirements, ClearDent streamlines front-desk workflows, reduces no-shows with automated reminders, and simplifies online forms and bookings. The result is less admin, more productive chairs, and a smoother patient experience—end to end.
About TempStars
Founded in 2015, TempStars is Canada’s largest and most trusted dental temping and hiring service. By combining technology with a deep understanding of dental practice needs, TempStars helps dental offices quickly and easily connect with qualified hygienists, assistants, and administrative staff. With thousands of successful shifts booked every month, TempStars is setting the standard for modern dental staffing. Visit us at www.tempstars.com.
Staffing has never been easy in dentistry—and in recent years, it’s only gotten tougher. Hygienists are in high demand, team burnout is real, and even one unexpected sick day can throw an entire day’s schedule into chaos.
That’s why we’re excited to share some good news: ClearDent has partnered with TempStars, Canada’s leading dental temping and hiring platform, to help practices fill staffing gaps quickly and confidently — directly from the ClearDent platform you already know and love.
What This Partnership Means for Your Practice
Through this new collaboration, you’ll be able to access TempStars directly from the ClearDent “Partners” section in both our on-premise and cloud platforms. That means:
No switching between multiple apps or tabs
No copy-pasting details from one system to another
No added complexity for your front desk team
Instead, you can discover and connect with qualified dental professionals right from the tools you already use every day to manage your schedule, patients, and charts.
Meet TempStars: Canada’s Leading Dental Temping & Hiring Platform
TempStars is not just another temping service. It’s a technology-powered staffing platform built specifically for dentistry, and it’s already widely trusted across Canada:
25,000+ dental professionals (hygienists, assistants, and administrative staff)
Their mission is simple: reduce the stress of staffing shortages while helping practices keep operations running smoothly and patient care uninterrupted.
Why Staffing Support Inside ClearDent Matters
When staffing breaks down, everything else feels harder:
The front desk is scrambling to call patients and reshuffle the schedule
Providers are overbooked or working short-handed
Patients wait longer—or get rescheduled entirely
Revenue takes a hit as open chair time grows
By bringing TempStars into ClearDent, we’re helping practices:
1. Respond Faster to Staffing Gaps
Last-minute cancellation from a hygienist? Unexpected leave? Instead of panicking, your team can:
Open ClearDent
Navigate to the Partners section
Launch TempStars and begin filling the shift
The goal: fewer frantic phone calls, fewer cancelled appointments, and more days that go according to plan.
2. Access a Large Pool of Qualified Dental Professionals
TempStars connects you with licensed hygienists and assistants who understand how a modern dental practice runs. You can use TempStars to:
Book a hygienist or assistant for a single shift
Fill in coverage during vacations or leaves
Explore longer-term hiring opportunities when you find professionals who are a great fit
3. Protect Production and Patient Experience
Staff shortages don’t just affect your team—they affect your patients and your bottom line. With more reliable access to temporary and permanent staff, your practice can:
Keep hygiene columns full and productive
Avoid rescheduling patients unnecessarily
Maintain a consistent, high-quality patient experience
Reduce stress on your core team
4. Support Growth, Not Just Damage Control
Staffing shouldn’t only be reactive. With easier access to qualified professionals, practices can also:
Experiment with adding hygiene days
Extend hours or open additional days
Build a more resilient team model that can flex with demand
TempStars plus ClearDent gives practices more flexibility to grow strategically, not just patch holes.
How to Access TempStars Inside ClearDent
With the integration live in your ClearDent environment, getting started is simple
Log into ClearDent (on-premise or cloud).
Go to the Partners section.
Click on TempStars to launch or connect your account.
Follow the prompts to create an account or login to your existing TempStars profile, then start browsing available professionals or posting your staffing needs.
To officially kick off this partnership, ClearDent and TempStars are hosting a joint webinar on February 6, 2026: “Scaling Your Dental Hygiene Program Through the Life of Your Practice”
In this free online session, you’ll see:
Live demonstrations of how the partnership works in practice
Best practices for managing staffing gaps and avoiding chaos
How TempStars can help you scale your hygiene program at different stages of growth
A Q&A session with experts from both ClearDent and TempStars
If you’re a ClearDent customer looking to stabilize staffing and grow your practice—or you’re exploring modern tools to future-proof your operations—this webinar is a great place to start.
Looking Ahead
At ClearDent, our goal is to help Canadian dental practices build smarter, more efficient, and more resilient operations—from front desk to operatory. Partnering with TempStars is a natural extension of that mission.
By combining ClearDent’s all-in-one practice management platform with TempStars’ powerful staffing network, we’re making it easier for you to:
Keep your schedule full
Protect your team from burnout
Deliver consistent, high-quality patient care—even when staffing is tight
BURNABY, BC — Oct 7, 2025 – ClearDent today announced a new partnership with Denti.AI, a leader in artificial intelligence solutions for dentistry, to bring cutting-edge Denti. AI Voice Perio and Denti.AI Scribe products into Canadian dental practices. This collaboration enables ClearDent customers to streamline perio charting and automate clinical documentation directly within their practice management software.
“Dentists and hygienists consistently tell us that charting and documentation are among the most time-consuming, repetitive tasks in their day,” said Karl Schmidt, EVP of Business Development at ClearDent. “By partnering with Denti.AI, we are introducing seamless voice-activated charting and automated note-taking that save time, reduce errors, and allow teams to focus more on patient care.”
“ClearDent is a trusted leader in Canadian dental technology, and we are excited to bring our Voice and Scribe solutions to their extensive customer base,” said Dmitry Tuzoff, CEO of Denti.AI. “Together, we are making advanced AI tools easily accessible to practices of every size, improving both the efficiency of providers and the experience of patients.”
Through this partnership, ClearDent customers will be able to access Denti.AI Voice Perio for assistant-free perio charting and Denti.AI Scribe for automated clinical documentation directly via the ClearDent ‘Partners’ section in their on-premise platform (coming soon to ClearDent’s Cloud solutions). Practices adopting these tools can expect reduced admin workload, faster documentation turnaround, and more consistent clinical records, with providers saving up to two hours per day on note-taking and charting.
To launch the partnership, ClearDent and Denti.AI will co-host a webinar on November 14 , 2025, “ Revolutionizing Charting & Clinical Documentation with Denti.AI + ClearDent.” The event will provide live demonstrations and practical insights on how to integrate these innovations into daily practice routines. Interested parties can register for the webinar.
About ClearDent
ClearDent is Canada’s modern dental practice management platform, trusted by practices coast-to-coast since 2002. ClearDent unifies scheduling, charting, treatment planning, billing, native digital imaging, and patient engagement into one secure, easy-to-use system—so teams can go truly paperless without juggling multiple tools. Built for Canadian privacy and regulatory requirements, ClearDent streamlines front-desk workflows, reduces no-shows with automated reminders, and simplifies online forms and bookings. The result is less admin, more productive chairs, and a smoother patient experience—end to end.
About Denti.AI
Denti.AI is an artificial intelligence company focused on transforming dental care with advanced automation and diagnostic tools. Its Voice and Scribe solutions empower dental professionals to streamline charting, automate clinical note-taking, and improve practice efficiency. By combining cutting-edge AI technology with a deep understanding of dental workflows, Denti.AI helps practices save time, reduce errors, and elevate patient care. Visit us at www.denti.ai.
At ClearDent, our mission has always been to help dental practices simplify operations, improve patient care, and stay ahead of evolving technology. That’s why we’re excited to announce our new partnership with Denti.AI—a leader in artificial intelligence for dentistry. Together, we’re making it easier than ever for practices to adopt a groundbreaking solution: Denti.AI Voice Perio.
These tools don’t just save time—they transform how your team works day to day. And because they’re fully accessible within the ClearDent platform, you’ll get powerful new capabilities without adding complexity to your workflow
Meet Denti.AI Voice Perio
Every hygienist knows how time-consuming and awkward traditional perio charting can be. Switching between instruments and keyboard, relying on a second person to enter numbers, or trying to remember sequences later—it all adds unnecessary friction to your day.
Denti.AI VoicePerio changes that. Using advanced speech recognition tailored for dentistry, it lets hygienists chart entirely hands-free. Simply call out probing depths, gingival margins, or bleeding points, and the system records them instantly into ClearDent’s Perio charting module. (Presently only available in ClearDent’s on-premise software.)
Benefits of VoicePerio
Complete a full perio chart in ~5 minutes, assistant-free: Dramatically reduce the time spent on charting while maintaining accuracy.
Auto-generated patient notes: Documentation is created automatically as you work.
Improves treatment acceptance and helps boost practice revenue: Clear, comprehensive charting helps patients understand their oral health needs.
Future-proof practice: AI-powered workflows keep you competitive and efficient in a fast-changing industry.
Better use of your team’s time: Freeing staff from repetitive tasks helps everyone focus on high-value patient care.
Why This Partnership Matters
ClearDent is already designed to connect imaging, scheduling, billing, and patient engagement in one place. By integrating Denti.AI’s Voice Perio, we extend that vision into new areas of productivity and patient care.
Here’s what makes the partnership special:
One platform, no silos: You don’t need separate logins or disconnected software. Voice Perio works directly within ClearDent.
Seamless adoption: You don’t need separate logins or disconnected software. Voice Perio works directly within ClearDent.
Future-proof practice: AI-powered workflows keep you competitive and efficient in a fast-changing industry.
Better use of your team’s time: Freeing staff from repetitive tasks helps everyone focus on high-value patient care.
In short, ClearDent + Denti.AI ensures you’re not just keeping up with technology—you’re leading with it.
Real-World Impact
Practices using Denti.AI’s Voice Perio report significant improvements:
Hygienists complete perio charts in 5 minutes.
Staff report higher job satisfaction with less tedious work
Greater independence for hygiene teams
Improved workflow efficiency throughout the practice
The solution is easy to use—just like speaking to a dental assistant. It’s not just about speed—it’s about building a healthier, more productive environment for both your team and your patients.
The Future of Dental Practice Management
AI isn’t here to replace clinicians—it’s here to empower them. By handling routine documentation and data entry, tools like Voice and Scribe give dental professionals more time to do what they do best: deliver exceptional care.
At ClearDent, we believe the best technology is the kind you barely notice—because it simply works, in the background, to make your day easier. Our partnership with Denti.AI is the next step in that journey, and we can’t wait to see the impact it has on your practice.
How to Get Started
Transform your dental practice with Denti.AI’s Voice Perio solution. It’s simple to begin:
Learn more here – www.cleardent.com/denti-ai-cleardent/ Fill out the form to connect with the Denti.AI team. They’ll handle everything from personalized demos to seamless onboarding, ensuring the perfect fit for your practice.
Start today and let Denti.AI take care of the rest!
Conclusion
Perio charting may never be the most exciting part of dentistry, but with Denti.AI Voice Perio, it no longer has to be the most time-consuming. Accessible directly within ClearDent, this AI-powered tool transforms hours of tedious work into minutes of smooth, hands-free efficiency.
For hygienists, that means greater independence and faster perio exams. For dentists, it means more time to focus on treatment planning and patient care. And for patients, it means better care, improved preventative treatment, and a better understanding of their oral health.
The future of dentistry is smarter, faster, and more connected—and with ClearDent and Denti.AI Voice Perio, your practice can be part of it today.
A Day in Your Life: A Game of Broken Telephone
It’s 4:30 PM and your last patient of the day is already in the chair for a crown prep. The procedure is going smoothly—until your assistant realizes the patient’s insurance coverage wasn’t verified. Now, your team isn’t sure if the procedure will be fully covered, and the patient is starting to look worried. You have to leave the operatory mid-procedure to ask the front desk to call the insurer—leaving the patient alone and unsure whether their treatment will even be covered.
But the front desk is already juggling checkout lines, a phone call about tomorrow’s emergency slot, and confirming the next day’s schedule. The assistant scribbles a note and hands it off.
By the time the front desk gets a moment to follow up, the patient is already standing there, asking about cost. No one has a clear answer. The patient is told the office will follow up once they’ve confirmed with insurance. They leave feeling uncertain and anxious—and unsure if they want to come back.
When communication between clinical and front desk teams relies on verbal relays, sticky notes, or memory, important details get lost. And when things fall through the cracks, patients notice.
Practice Pain Point: Broken Workflows, Frustrated Teams
In many practices, the front desk and clinical teams operate in silos. While they each play essential roles in delivering great care, they often struggle to stay aligned in real time:
Messages get lost. Verbal instructions don’t always reach the right person. Sticky notes disappear. Important updates never make it to the patient file.
Status updates are unclear. Has the patient arrived? Is operatory 3 ready? Is today’s treatment plan finalized? It’s hard to know without interrupting someone’s work.
It takes too long to get help. Whether you’re requesting a provider’s input or asking the front desk to book a follow-up, there’s no quick way to ask for support discreetly—communicating in a way that doesn’t distract the provider from giving patients their full attention and support, while still keeping the workflow moving smoothly.
Without the right tools, teams struggle to maintain that balance—either delaying communication or disrupting care in the process. In both cases, the patient experience suffers. When staff can’t ask for help or share updates without interrupting treatment, it adds stress, slows things down, and increases the risk of details falling through the cracks.
This disjointed communication creates ripple effects: missed handoffs, delays, duplicated work, and a general feeling of frustration across the team. Most importantly, it creates a fractured experience for patients, who may feel like they’re being passed from person to person instead of being cared for by a unified team.
The ClearDent Pain Killer: Real-Time Communication That Connects Your Team
ClearDent brings your clinical and front desk teams onto the same page—literally.
Team Chat: Team Chat is ClearDent’s internal messaging system, purpose-built for dental practices. It lets staff send messages to specific people or workstations, so nothing gets lost in translation. Whether it’s a quick “Patient arrived” or “Can someone assist in Op 2?”—it happens in real time, without disrupting the patient experience.
Pre-Built Templates: No need to type the same messages over and over. Configurable message templates make it easy to send quick, consistent alerts like “Recall due,” “Need sterilization tray,” or “Patient ready for checkout.” That means fewer interruptions, smoother handoffs, and a team that communicates with clarity.
Unified Patient Records: Everyone—clinical and front desk—accesses the same patient record in real time. No back-and-forth asking about treatment details, insurance notes, or next steps. If the practitioner adds a treatment plan or updates a note, the front desk sees it instantly. No repeat questions. No confusion.
And when it’s time to check out, ClearDent’s Billing Wizard takes over—automatically picking up any completed procedures from the operatory and passing them to the admin team. That means faster, more accurate billing, correct invoicing, and timely insurance submissions. It also flags outstanding recalls and unpaid balances—not just for that patient, but for family members too—so no opportunity slips through the cracks.
The Pain-Free Practice: What It Looks Like When Teams Are Aligned
Imagine this: A patient is seated in Op 3 for their hygiene appointment. The hygienist completes the cleaning and, during the exam, the dentist recommends two fillings. Without leaving the operatory, the dentist adds the treatment plan and sends a Team Chat message to the front desk: “Treatment plan added—please discuss cost and book follow-up.”
When the patient walks up to check out, the front desk already knows what to expect. They confirm the plan, go over insurance coverage, and schedule the next appointment—without asking the patient to repeat anything. The conversation feels smooth, informed, and confident.
As Dr. Laura Schmidt of Park & Tilford Dental puts it: “We’ve incorporated Team Chat. To me, it makes a more polished experience for the patient because I’m able to talk about those behind-the-scenes things that you might not want the patient to hear. That patient really feels like I’m just supporting them at the time.”
That subtle coordination? It shows the patient that your team remembers them, supports each other, and values their time. That’s the kind of experience that builds trust—and increases treatment acceptance.
Conclusion: Communication That Builds Confidence
Poor communication between clinical and front desk teams creates more than just inefficiency—it creates uncertainty, delays, and a fractured patient experience. But it doesn’t have to be that way.
With ClearDent’s Team Chat, message templates, and unified records, your team stays in sync without the chaos of sticky notes or hallway conversations. That means fewer missed handoffs, smoother workflows, and a more polished experience for patients.
Because when your team communicates better behind the scenes, patients feel more confident, supported, and cared for.
A Day in Your Life: When Time Slips Through the Cracks
Every minute your team spends fixing timecards is a minute they’re not calling unscheduled patients, confirming tomorrow’s appointments, or processing insurance claims. Over the course of a year, that can add up to hundreds of hours of lost productivity—and thousands in missed revenue opportunities.
Yet for many practices, tracking staff time is still a manual, error-prone process. Spreadsheets, sticky notes, paper logs—none of them live in the same system your team already uses to manage patients and the practice.
It’s Monday morning, and the first patient is already in the chair. One assistant is finishing chart notes from Friday, the hygienist popped in early but forgot to clock in, and your receptionist is running late—again. But there’s no easy way to tell who’s been here when, or how long they’ve been working.
Your office manager is sifting through three versions of last week’s timesheets, trying to figure out who actually worked when. A sticky note with a handwritten correction is taped to the monitor.
Every timecard mistake triggers a cascade of questions:
Is someone getting overpaid or underpaid?
Did they really stay late or just forget to log out?
Is payroll accurate?
How long is it going to take to get this figured out?
By the time it’s sorted, your admin has lost hours that could’ve gone toward keeping the schedule full—and your staff are questioning whether their time is tracked accurately.
The truth? Time tracking isn’t just a payroll task—it’s a trust, compliance, and productivity issue.
Practice Pain Point: Staff Time Tracking is Manual, Inaccurate, and Time-Consuming
Tracking staff hours may seem simple—but in a busy dental practice, it’s anything but. Without the right tools in place, most practices rely on manual methods: shared spreadsheets, paper logs, or memory. And in a fast-paced environment, it’s easy to forget to log in or out.
Common challenges include:
Human Error: Staff forget to clock in/out or log incorrect times.
Administrative Overload:Office managers spend hours reconciling timecards, chasing down corrections, and adjusting payroll.
Lack of Visibility: There’s no quick way to see who’s in the office, who’s working late, or who may be consistently shorting or over-logging their hours.
Compliance Risks: Without accurate logs, you may be at risk for payroll mistakes or legal compliance issues.
Morale & Trust Issues: When staff feel their time isn’t recorded or valued accurately, it can erode trust and satisfaction.
The end result? Lost time, lost productivity, and unnecessary friction across your team.
The ClearDent Pain Killer: Time Tracking That Actually Works
With ClearDent’s Team Hours Tool, tracking staff time becomes a natural part of your day—not a separate chore. Because your team already lives in ClearDent to manage patients and practice operations, clocking in and out is just one click away. No extra logins. No external spreadsheets. No chasing down missing times.
Built-in Time Tracking: Staff can clock in and out right in ClearDent—no external systems or spreadsheets needed. If someone forgets to clock out or logs an incorrect time, admins can easily make corrections to keep records accurate and payroll clean.
Timesheet Oversight & Reporting: Admins can view and edit timesheets in real time, and generate clear reports showing hours worked, overtime, and trends—making payroll and staffing decisions much easier.
Profile & Permission Management: Admins have control over who can access time tracking and can tailor settings for specific roles, keeping everything organized and secure.
Built-in Task Management Integration: Pair shifts with assigned tasks and checklists so every hour counts toward your practice goals. No more “I didn’t know I had to do that” moments—expectations are clear, and accountability is built in.
Whether you’re tracking hours, managing shifts, or analyzing trends, ClearDent gives you one centralized system to manage staff time with accuracy, transparency, and ease.
The result? A more productive, better-coordinated team—and a practice where time is tracked, valued, and optimized.
The Pain-Free Practice: Accurate, Automated, and Accountable
Imagine this: Your team starts the day by logging into ClearDent and clocking in with a single click. Throughout the week, they can check their own hours for accuracy, while your office manager has a live view of who’s working and when.
If someone forgets to clock out, your admin can easily spot the gap and make a correction within the timesheet—no need to pull out a calendar or guess.
Payroll is run with confidence, backed by clean, reportable data. There’s no more back-and-forth or paper trail headaches. Everyone knows their time is tracked fairly—and that time spent fixing errors is a thing of the past.
ClearDent helps you build a culture of clarity, trust, and accountability—so your team can spend less time tracking time, and more time doing what matters.
Conclusion
If you’re still using spreadsheets or sticky notes to track hours, you’re losing more than time. Without a reliable system, small timekeeping mistakes can snowball into payroll issues, compliance risks, and staff frustration.
ClearDent’s built-in Team Hours Tool gives you the power to track, review, and manage staff time with confidence. From detailed reporting to easy edits and live visibility, your team gets a better time tracking experience—and your practice gets a more efficient, organized workflow.
Because in a modern dental practice, every minute counts.
A Day in Your Life: Always Playing Catch-Up
It’s only 10:15 AM, but the front desk is already in overdrive. Your receptionist just finished checking out a patient and barely has time to log the payment before the phone rings—again. It’s a parent trying to reschedule their child’s cleaning. As she clicks through multiple tabs to find the family file, another patient arrives for their appointment. She gestures for them to wait, then hands them a clipboard with paper forms to fill out—because the practice doesn’t have a system for digital intake.
Meanwhile, a hygiene cancellation just popped up for 1:30 PM, and no one has had a second to check the short-call list. A reminder about an overdue claim is buried in sticky notes. An insurance verification fax is still pending. And the associate dentist just asked for a last-minute chart printout before lunch.
Your front desk team isn’t slow—they’re swamped. With 25+ patients moving through the practice each day, the staff is constantly juggling check-in, check-out, follow-up calls, outstanding balances, booking, rebooking, recalls, and keeping the schedule full. The problem isn’t people—it’s process. The pace is relentless, and they’re always playing catch-up.
The domino effect? Patients wait longer. Payments fall through the cracks.Calls go unanswered. Staff burn out. And what should be a smooth, professional experience starts to feel rushed, chaotic, and inconsistent.
Practice Pain Point: A Disorganized Front Desk Is a Systems Issue
High-performing practices rely on their front desk as the central nervous system of the day—but that system often gets overloaded.
The problem isn’t just one thing. It’s a thousand little things:
Manual tasks pile up: Intake forms, insurance paperwork, payment collection, and follow-up calls all take time—especially when they’re handled by hand.
Repetition adds drag: When staff are retyping the same info in different systems, answering the same scheduling questions by phone, or tracking reminders on sticky notes, every minute adds up.
Tool overload causes confusion: If your team is flipping between one tool for recalls, another for forms, and another for texting patients, they spend more time navigating software than serving patients.
No room to focus: The most important tasks—like managing no-shows, collecting co-payments, or keeping the schedule optimized—get deprioritized in favor of just staying afloat.
The ClearDent Pain Killer: Tools That Reduce the Load and Restore Control
ClearDent simplifies front desk workflows by reducing repetitive tasks, centralizing key tools, and freeing your team to focus on what matters most.
Here’s how:
All-in-One Platform: No more tab overload. ClearDent centralizes scheduling, patient records, billing, forms, and communications in one place—so your team doesn’t waste time jumping between fragmented tools.
Online Booking: End the phone tag. Patients can book, reschedule, and cancel appointments online, 24/7. Bookings sync directly with your schedule and patient files, reducing calls and manual entry.
Paperless Forms: Your team can send patients digital forms ahead of their visit, giving them one less thing to worry about at check-in. Once submitted, the forms are automatically tied to the patient chart—no scanning, no retyping, no filing.
Two-Way Texting (ClearConnect): Follow up on missed appointments, confirm bookings, and answer questions—all by text, from within the schedule or patient file. It’s faster, easier, and more trackable than voicemail ping-pong.
Billing Wizard: Checkout is simplified. Co-payments, insurance splits, and procedure codes are calculated automatically. It’s easy for staff to walk patients through charges and collect payments on the spot.
Built-In Reporting: Measure what matters. From call volume and booking trends to no-shows and A/R, your team gets visibility into how the front desk is operating—and where improvements can be made.
The Pain-Free Practice: Imagine This
Imagine this: It’s 10:15 AM again—but this time, things are different. Your front desk isn’t scrambling. Patients arrive and are greeted by name, their digital forms already reviewed and filed. Many of today’s patients booked their own appointments online, freeing up time for the team to focus on more urgent tasks. Earlier in the morning, the team spotted a cancellation and quickly pulled up their short-call list. With ClearDent, reaching out to fill it is as easy as sending a quick text to your short-call list—no more hours lost to phone tag. Insurance is verified in advance, billing is prepped, and co-payment estimates are ready to go.
In the background, your team is communicating efficiently using Team Chat, ClearDent’s internal messaging system. No more running back and forth or shouting across rooms. The clinical team finishes a treatment plan, and it instantly syncs with the front desk so they can walk the patient through next steps without missing a beat.
This is the kind of smooth, coordinated workflow Dr. Laura Schmidt at Park & Tilford Dental has come to expect. “It really enables a more polished experience for the patient,” she shared, reflecting on how ClearDent’s tools—from internal messaging to front desk coordination—make every interaction more seamless.
From the operatory to the front desk, everyone is on the same page. Appointments run on time. Staff have breathing room. Patients get a polished, professional experience that feels calm, coordinated, and confident.
That’s what a front desk looks like when it’s powered by ClearDent.
Conclusion: Don’t Just Work Harder—Work Smarter
If your front desk still feels like it’s constantly in catch-up mode, even after dedicated training and effort, the problem may not be your people—it’s your process. Trying harder only goes so far when your team is bogged down by disjointed systems and repetitive tasks.
ClearDent offers a smarter approach: centralize your tools, reduce administrative load, and give your team the clarity and control they need to stay ahead of the day—not behind it. When your front desk runs like a well-oiled system, the rest of the practice follows suit.
A Day in Your Life – When Referrals Get Messy
It’s not just a learning curve—it’s a revenue drain.
Every hour your team spends fumbling through your software is an hour they’re not serving patients, booking appointments, or collecting payments. Multiply that by weeks or months of onboarding, and you’re looking at thousands in lost revenue, frustrated staff, and a patient experience that suffers.
Picture this:
It’s 9:00 AM and your new front desk coordinator has just checked in their first patient. They fumble through the process—unsure how to apply the insurance policy, confused about where to update the patient’s contact preferences, and too nervous to ask (again). Meanwhile, the hygienist calls out from the back asking how to add a new clinical note to the chart. She’s been shadowing a colleague for a week but still isn’t confident navigating the software solo.
Your experienced staff try to help, but they’re juggling patients, phone calls, and treatment plans of their own. Training slips into brief moments between patients. No one has time to sit down for a proper walkthrough, and workarounds become the norm. “Just do it this way for now” becomes the unofficial motto.
By noon, the schedule is running behind, two billing errors have already happened, and your new team member is questioning if they’re cut out for the role—or if the system just isn’t made for them.
Software shouldn’t slow your team down. But when it’s hard to learn—or hard to teach—it affects everything: confidence, accuracy, productivity, and morale. Every week your team spends fumbling through workarounds is another week of lost productivity, missed patient opportunities, and preventable mistakes. Over a year, that could mean thousands in lost revenue and increased staff turnover.
Practice Pain Point – The Software Learning Curve Is Holding Your Team Back
Onboarding new team members is hard enough. When your software adds to the stress, the results show up in all the wrong places:
Slow Ramp-Up: New staff take too long to learn the basics, creating bottlenecks at the front desk and in the operatory.
Fragmented Software = Fragmented Learning: When your practice uses a mix of tools—one for communication, one for charting, another for billing—your team has to figure out how they all connect. Each platform may offer its own training, but none explain how to complete cross-platform workflows.
That means your team has to build their own playbooks. And with every system update or new hire, those playbooks require more time to manage. It’s not just hard to learn—it’s hard to keep up.
Low Confidence, High Risk: When team members hesitate, they make more mistakes—or delay important tasks altogether. That can lead to billing issues, missed procedures, or frustrated patients.
Change Resistance: Whether switching from paper or upgrading from legacy software, change often sparks fear: “What if it’s too hard to learn?” “What if I mess something up?” If past onboarding didn’t go smoothly, your team might be bracing for the worst.
The ClearDent Pain Killer: Learning That Builds Confidence
Learning friction shouldn’t be seen as a roadblock—it’s a chance to teach better ways of working. ClearDent helps practices not just train staff on how to use the system, but also show them what efficiency looks like.
When staff understand the “why” behind new processes, change becomes motivating instead of daunting. Here’s how ClearDent supports learning at every stage:
Whether moving from paper or another platform, ClearDent’s onboarding team ensures a smooth transition. Trainers with real dental office experience guide your team through workflows that match your daily operations—online or in person.
On-Demand Learning for All Staff Levels
Need a refresher or training for a new hire? ClearDent’s built-in Help Centre and growing video library make it easy. Quick tips and detailed how-to guides are just a few clicks away—no waiting, no guesswork.
Canadian-Based Support You Can Count On
Have a question? ClearDent’s friendly, local support team is ready to help—patiently and clearly—whenever you need them.
Bottom line: With ClearDent, your team can go from “just getting by” to “fully confident” in days, not months. Our training and support are built to keep your practice moving forward—no stalls, no confusion, no patchwork fixes.
The migration went smoothly, and the staff adapted quickly to ClearDent’s intuitive workflows. Booking, treatment planning, and access to patient info all became faster and easier. Digital sticky notes and alerts improved team coordination and elevated the patient experience.
“Our schedule is fuller, we can pull up lists of patients quickly, and booking is more efficient every single week,” Mandi shared.
For Cougar Ridge Dental, ClearDent delivered more than just streamlined workflows—it helped rebuild team confidence.
Conclusion
Learning a new system is a big deal, but it doesn’t have to be a burden. ClearDent simplifies the process with intuitive design, expert onboarding, and easy-to-access training tools—so your team can build confidence faster and focus more on delivering great care.
How ClearDent Helped Dr. Laura Schmidt Streamline Operations and Prepare for the Future
About
Located in the heart of North Vancouver, Park & Tilford Dental has been a trusted part of the North Shore community since 1988. Known for its comfortable, family-friendly approach and modern care philosophy, the practice offers a wide range of services—from general dentistry and implants to cosmetic procedures and clear aligner therapy. Their mission is to provide efficient, compassionate care in a welcoming environment, with a strong focus on long-term patient relationships.
Meet the Leader
Dr. Laura Schmidt – Owner & Principal Dentist
Dr. Laura Schmidt took ownership of Park & Tilford Dental in 2022, bringing nearly a decade of experience and a leadership mindset rooted in both dentistry and business. A graduate of UBC’s Doctor of Dental Medicine program, Laura is deeply connected to the community she serves, living locally with her husband and two young children. With a passion for efficiency, growth, and innovation, she leads her team with a strong operational focus and a drive to elevate patient care.
From streamlined workflows to simplified reporting and modern patient tools—discover how ClearDent helps independent practices thrive.
All the tools your team needs to run smoother, deliver better care, and grow with confidence—built into one intuitive platform.
When Dr. Schmidt assumed ownership of the practice, she inherited a server-based software system and a largely paper-based workflow. As a dentist who had previously used other systems, she immediately recognized the inefficiencies and time-consuming processes that were bogging down her team.
“Switching from paper to digital charting was one of the first things we did,” she explained. With a 15-person staff and a busy, six-day-a-week schedule, outdated systems simply weren’t going to cut it. The administrative load—especially when handling new patient intakes—was heavy, and internal communication required staff to move physically between rooms. It was clear that the practice needed a more efficient, modern, and scalable solution to support growth and reduce friction in day-to-day operations.
The Solution
Dr. Schmidt selected ClearDent as her practice management platform, citing its user-friendliness, accessible support, and integrated tools as key differentiators. Having experienced other software before, she found ClearDent easy to deploy—and more importantly, her team learned and adapted quickly.
The digital charting transition was seamless: “With minimal support, we were able to incorporate it quite quickly.” But the impact didn’t stop there. Adding ClearChat, ClearDent’s internal messaging system, eliminated the need for verbal handoffs and made behind-the-scenes communication more polished and private. “It really enables a more polished experience for the patient,” Dr. Schmidt shared, noting how the clinical-to-admin handoffs now feel seamless.
ClearDent also simplified and clarified treatment planning and front desk coordination. From the clinical room to the reception desk, everyone knows what was done, what’s next, and how to keep the patient on track.
The Results
The shift to ClearDent has empowered Dr. Schmidt and her team to operate with greater clarity, efficiency, and professionalism. Her favorite feature? The reporting.
“It’s really easy to pull up A/R reports, track rebooking trends, and identify where treatment has been missed. It makes it easier to chase patients and get them back in,” she explained. For a dentist who sees herself as an entrepreneur as much as a clinician, visibility into business performance is critical: “We are entrepreneurs who happen to know dentistry. Knowing your numbers is number one.”
The ClearDent support ecosystem has also been a huge asset. Between training, the Help Centre (ClearDent’s help portal), and tutorial videos, Dr. Schmidt‘s team is always learning. “You always pick up something new that makes your job easier.”
Looking ahead, she’s especially excited about ClearDent’s Online Booking and Cloud platform. With 50 to 100 new patients per month, Online Booking will help reduce admin workload and allow the front desk to focus more on in-practice interactions. “I’m excited to alleviate that time so my admin team can really focus on the person standing in front of them.”
She also sees tremendous potential in ClearDent Cloud. “We still use server-based systems and it’s bulky. The idea of logging in remotely to prep for Monday night is a huge advantage. The Cloud will reduce stress and make us more flexible.”
Conclusion
Dr. Schmidt encourages practices to stay current and make the most of their software. “Get training, use the videos, and keep exploring—there’s so much in there.” Her advice to others? Don’t wait to modernize.
“ClearDent stays on top of the trends. They listen to dentist feedback and have their finger on the pulse of what’s going on. We’re an independently owned small business—and so is ClearDent. We get each other.”
Park & Tilford Dental’s journey is a powerful example of how the right technology partner can simplify operations, empower staff, and unlock future growth.
"’We're an independently owned small business—and so is ClearDent. We get each other.”
It’s a busy afternoon, and you’ve just completed a check-up for a patient who needs to see an oral surgeon for a complex extraction. You know the next steps: send the x-rays, share clinical notes, and write a referral letter. But between back-to-back appointments and a packed waiting room, that “simple task” turns into a time-consuming ordeal.
You print off the images, open up a Word document and manually write the letter—often for multiple patients going to different specialists, which means looking up x-rays, re-reading clinical notes, treatment plans, and medical histories just to draft each one—, and then realize you still need to gather the patient’s medical history. Meanwhile, the front desk is fielding calls, another patient is waiting in the chair, and your assistant asks for help with a treatment plan. The referral is delayed.
Later that week, the specialist’s office follows up—missing information. The patient is frustrated. You feel the pressure. And you worry the specialist sees your practice as disorganized. Unfortunately, scenarios like this happen more often than anyone would like.
Practice Pain Point – Referring Patients Can Be Complicated
Chart Transfers Are Time-Consuming and Manual
Most practices still rely on outdated tools like fax machines, USBs, and printed records to transfer patient information. These methods often require scanning documents, printing hard copies, and faxing documents back and forth (sometimes multiple times if pages are missed or unclear), physically handing off folders at the front desk which can get misplaced, or mailing referral packages that take days to arrive and can’t be easily updated if something changes. If anything is missed or delayed, it can stall treatment and damage confidence with both the patient and the referral partner.
Referral Letters Take Too Long to Prepare
Without templates or integrated tools, staff waste valuable time drafting referral letters from scratch—searching for patient details, retyping clinical notes, and formatting everything manually. This not only slows down the workflow but also increases the chance of missing important context, requiring follow-up from the specialist and reducing the overall quality of communication.
Patients Experience Gaps in Communication
When the referral process feels rushed or poorly explained, patients walk away confused. They may not understand their treatment options, or they lose trust in your practice when the process involves waiting days for paperwork, unclear instructions, or having to call back multiple times for missing details.
Poor Follow-Through Affects Reputation with Specialists
Incomplete, late, or inconsistent chart sharing makes your practice appear unreliable. Over time, this can strain relationships with your specialist network and impact patient outcomes.
The ClearDent Pain Killer – A Streamlined, Professional Referral Workflow
ClearDent transforms the referral process into a smooth, fast, and professional workflow that benefits your patients, your staff, and your relationships with specialists.
ClearDent’s Patient Data Exchange allows you to share patient charts securely and selectively in just a few clicks. From medical history and prescriptions to x-rays and clinical notes, you choose exactly what gets shared. Every transfer is encrypted and PHIPA-compliant, giving both you and your referral partners peace of mind. (To receive these digital chart transfers, your referral partners will also need to be using ClearDent’s Patient Data Exchange—or you can continue to securely share documentation through customizable letters and emailed treatment proposals)
Customizable Referral and Proposal Letter Templates
Use ClearDent’s letter manager to create templates for referral letters, treatment proposals, ortho records, and more. The “Auto-merge” fields automatically fill in patient and provider details—like names, contact info, and appointment dates—directly from the patient file, saving time and reducing manual entry. You can also insert clinical notes and images. What used to take 20 minutes can now take 2. These letters and proposals can also be securely emailed using encrypted, password-protected messages to stay compliant with PHIPA (or PIPEDA where applicable) guidelines.
Treatment Proposals That Clarify Next Steps
Sequence procedures, subtotal appointments, and generate summaries patients can take home or receive via email. When patients understand what’s happening and when, they’re more likely to follow through. It also ensures specialists get the full story when continuing care.
Consistent Documentation That Builds Professional Trust
By standardizing your referral materials and securely sharing complete records, you reinforce your practice’s reliability. Specialists know they can count on you for timely, accurate, and professional handoffs—and that trust leads to stronger referral relationships.
Imagine this: A periodontist receives a referral from your practice. The digital transfer includes the patient’s complete chart, recent x-rays, a referral letter with clinical notes, and a treatment plan summary—all cleanly formatted, signed, and PHIPA-compliant. The specialist can review everything immediately, the patient feels confident and informed, and the follow-up care happens without a hitch.
There are no follow-up calls for missing info. No faxes. No paper chasing. Just a smooth, professional handoff that reflects the quality and care of your practice.
And that periodontist? They start to prioritize your referrals—because you’re the practice that always sends what they need, when they need it.
Conclusion
Referring patients shouldn’t feel like an obstacle course. Yet for many practices, manual processes, inconsistent letters, and communication breakdowns make it harder than it needs to be. The result? Wasted time, confused patients, and strained relationships with specialists.
ClearDent eliminates those friction points with tools that simplify, standardize, and secure every referral you make. From proposal letters and treatment plans to PHIPA-compliant chart transfers, your team has everything they need to provide seamless care across providers—while building lasting trust with patients and partners alike.
